Ending Chaos Desk Five Episode (1)

Step 1: calculate space and create space. Before making proper planning of all documents and articles, first, understand the size of the private office space that you can use and what equipment you have.

Lian Guoliang pointed out that, in general, personal desk or office space will be divided according to the rank of the rank of the job. For the general office workers, the basic equipment is a table with an average of 130 (wide) x 70 (deep) centimeters. There will be a thin drawer in the middle of the table (which is called central leading out by Japan), and a matching movable cubicle cabinet (that is, the table side cabinet). The financial department or the administrative department will be able to store large amounts of data files with upright filing cabinet.

In addition, it can create discussion space with all kinds of conference tables.

In terms of function, it can be roughly divided into computer operation area, document processing area and storage area.

The computer area includes the PC screen, mouse, keyboard and host, and also has a horn.

At present, some desk will turn the central drawer into a keyboard rack. If you put the host on the floor, you can strive for some desktop space.

If it's a notebook computer, of course, it saves space.

The size of the document processing area is usually a small amount of space after deducting the computer area and books and documents. If your desktop is overwhelmed by a pile of messy files, paper or personal belongings, you may not be able to see the desktop or even write anywhere.

For the use of space, IKEA marketing (IKEA) is different from the East and West. Xiao Chunyu thinks that the computing space of the Westerners will be longer, wider and higher. The Orientals are more accustomed to looking at the length and width of the plane. In fact, the narrower and densely populated Taiwan needs to strive for more space.

"For example, the use of a higher screen partition board with hanging cupboards, hanging wall laminates and other upward extension, etc., to create storage space.

Wang Fangqun has created a set of office space. He used small double storehouse lockers to separate the drawers from each other. The double storey structure of the original cabinet and two drawers became 4 storage space, and the space of double storage was doubled.

Step 2: classification and induction, in the limited space allocated by the company, using some ingenuity to increase their working space, we have to sum up the documents and articles appropriately so as to be successful and truly competent.

After the computer entered the office, people predicted that the use of paper would be reduced, but the opposite is true.

Lian Guoliang has read a foreign report that "if the amount of paper used in the past is 1, the current consumption is 1.3," so that the computerized age did not really reduce the use of paper.

It is too important to classify and summarize files, "Liu Yingru, who knows a lot about marketing, is deeply aware of this.

She said that the current paper is almost A4 size, so that the documents to be used and not classified are neatly stacked together and placed in a fixed position. Do not scatter them into paper seas, so you will know that you must be in the pile when you look for a document.

The way of emergency response is only applicable to a small number of documents, and a large number of documents need to be classified according to their own needs.

In Liu Yingru's work, she is responsible for the marketing affairs of all the products of the company, so she will give each product a large folder, and each folder is divided into public relations, activities, press conference, exhibition, etc., respectively, using L type pparent clip to collect, do a good job of the label, and then add it to the product folder, so that it can be seen at a glance.