5S Management Methods Outside "Poetry" (2)

Mr. Mak also inspected Hou's MIS system. He looked at several computers placed in the planning department, sales section and procurement section, and found that the files on the hard disk were equally chaotic.

Everywhere are random subdirectories and arbitrary documents.

Some subdirectories and files do not know what is inside unless they are opened.

Moreover, Mr. Mak found that there are numerous versions of documents, and there are numerous outdated documents, temporary files, wrong documents or multiple copies of a document.

In the company of K, for a long time, people have been accustomed to such phenomena: they always can't find what they want; they don't lose anything in time; they don't seem to lose everything in time; they seem to be getting in the way at all times; in the workshops, desks, filing cabinets and computers, there are such "unknown" everywhere -- I don't know who this is; I don't know when I put them here; I don't know if there is any use yet; I don't know if I should clear them; I don't know how many of them are.

In this case, Mr. Mak asked Hou Zong bluntly, "how do you ensure the quality of the product?

How do I make sure that the data in the computer is real?

How to boost morale?

Enhance employee's sense of honor and mission?

The last question, Mak, refers to a dust sign posted on the wall, "regard the user as God and regard quality as life".

In order to clean up, straighten out and clean up the Mak, we should divide the work of 5S into two major steps. First, we should promote the first three "S", that is, cleaning up, rectifying and cleaning.

To clean up is to clarify every person, every production site (such as work place, machine, place, wall, storage rack, etc.), every desk, every computer, which are useful, which are useless, rarely used, or have been damaged.

To clean up is to pick out defective products and non essentials which are mixed with good materials, good tools, good accessories and good documents. The disposal of the site is not a pity.

"Especially electronic junk," Mak warned administrators, "can make your work efficiency greatly reduced; constantly emerging files to find, confirm, compare work, will waste a lot of work time."

The rectification is to identify and distinguish each "useful" articles, tools, materials and electronic documents that are cleaned out, and put them in the "reach out" and "eye-catching" areas according to the reasonable layout of work space and the actual needs of work, so as to ensure "follow suit".

It is very simple to hear that "rectification" is very simple. From the experience of Mak, it is actually very careful work.

For example, computer file directory is the best example.

"Generally speaking, time, version, nature of work, and owner of documents can become a key factor in document classification". Mak, combined with his own experience, introduces to you in detail what is "electronic office".

For a company that gradually uses computers and networks for production process management and routine processing, how to deal with the relationship between paper documents and electronic documents is an important part of developing a good habit of "electronic office".

In the process of electronization, if we bring in the dirty, messy and bad habits in the manual work environment, the harm will be enormous, Mak said.